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Accounting Guidelines & Procedures

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When a student registers in a school, it is understood that he/she is enrolling for the entire school year for elementary and secondary courses (Manual of Registration for Private School,1992, 8 ed. Sec. 19). Therefore, tuition fee, miscellaneous, and other fees of each learner are to be charged in full.

Schedules & Modes of Payment

  1. Tuition, Miscellaneous & Other Fees may be paid according to the following schedules and modes:
    • Annual – upon enrollment and/or before classes begin.
    • Semi-annual – down payment upon enrollment and balance in December.
    • Quarterly – down payment upon enrollment and balances in December and March.
    • Monthly - down payment upon enrollment and balances in the first week of September and succeeding months.
  2. For nursery learners: only cash, semi-annual and quarterly modes of payment are deemed applicable.
  3. Books, uniforms and other school supplies required of learners should be paid in cash upon enrollment or before the opening of classes at the latest.
  4. Parents shall pay a certain amount to cover for the 24/7 accident insurance of their child. 
  5. Statement of account shall be issued to parents / guardians. However, with or without this, parents / guardians should promptly pay accounts on due dates.
  6. In view of the issuance of test permits, regardless of learning modality, outstanding balance should be fully paid three (3) days prior to the periodic / quarterly exams.
  7. Cash, dated checks, and bank payments are acceptable forms of payment.


Withholding of Vital Documents

The school records of a learner shall not be accessed or released if his / her financial or property obligation has not been paid (Revised MRPS, Title IV, Section 140).

  1. Form 138 (Including quarterly Report Card)82
  2. Form 137 / School Form 10 (Transcript of Records)
  3. Diploma / Certificate
  4. Good Moral Certificate
  5. Certificate of Enrollment

Withdrawals & Refunds

In accordance with the Rules and Regulations of the Department of Education (Manual of Regulation for Private School, 1992, 8 ed.), withdrawals and refunds are subject to the following conditions:

  1. Miscellaneous and other fees (including reservation deposit) other than tuition are non- refundable.
  2. Tuition refund will be granted according to the following conditions:
    • 100% - if withdrawal is done earlier than 15 days prior to the opening of formal classes.
    • 90% - if withdrawal is done earlier than 7 days prior to the opening of formal classes
    • 80% - if withdrawal is done 1-3 days prior to the opening of formal classes.
    • 70% - if withdrawal is done on the first week of formal classes.
    • 60% - if withdrawal is done on the second week of formal classes.
  3. No refund shall be done after the second week of formal classes and at any time during the school year whether or not the child has actually attended classes.
  4.    In case of withdrawal in the middle of school year by learners whose parent have chosen any of the non – annual mode of payment, the parents / guardians shall be required to pay all the fees for the entire duration of the school year.
  5. Processing period for any refund will be two weeks.


Availment of Discounts & Scholarships are Applicable to Tuition only.

Sibling Discounts


Academic Discounts

For in-house learners: in determining the recipients of 50%, 35% and 20% scholarship discounts, the school will select the top three (3) learners with the highest average among the enrolled learners in the level.

On new or transfer learners, the scheme below shall be applied:

The school reserves its right to limit the number of recipients of the aforementioned discounts in any level as it deems wise and necessary.

Notes for new learners who would like to avail of the Academic Discounts:

  1. Grant is applicable for grade school and high school;
  2. Class size of school of origin must be at least 20 learners; and
  3. Photocopy of Government Permit or Recognition of school of origin must be submitted.


Athletic Discounts for Most Valuable Players, Mythical Team Members of RCBNES Tournament and Champions of Competitions (Academic and Sports) will be given upon presentation of proper credentials, in this light:

Charity Discounts/Scholarships for less fortunate but deserving learners

Criteria of Selection of the Beneficiaries:

  1.  The learner must come from a financially - challenged family;
  2.  S/he must pass the entrance test & interview;
  3. S/he should be able to maintain good grades in all subjects;
  4. S/he must exude desirable values; and
  5. S/he must be willing to reasonably share time, talent, & treasure while progressively engaged in studies.


Surcharges & Penalties

  1. Every non-payment of an outstanding balance shall be charged 1% each month.
  2. Bouncing checks shall be charged P500.00 for insufficient funds and P1,000.00 for closed account. Parent/guardian who has incurred any or both of these cases will no longer be allowed to pay in check
No permit, no exam policy
- In view of the service, educational or otherwise, already rendered, the parents of learners are duty bound to pay the amount related thereto. Failing to pay on designated date despite of reminders, the school shall exercise its right in not administering exams. If and when the learner is unable to take the exams on the regular schedule due to non - payment of a tuition fee, the concerned exams shall be administered to the learner 5 – 7 days thereafter at Php 50.00 per subject. This amount shall be charged to the account of the learner.
Back Accounts
The school shall exercise its right to refuse admission or enrollment of a learner with back accounts.

For more details, you may visit us onsite.  
ACCOUNTING OFFICE is open Monday to Friday at 08:00am-04:00pm
or call us at Tel Nos. 8876-9351 


Colegio de San Bartolome de Novaliches
Quirino Highway cor. P. Dela Cruz
Brgy. San Bartolome, Nova Q.C

T: (8) 876-93-51, (3) 419-82-09
F: N/A
Email Address: [email protected]

Copyright © 2015. Colegio de San Bartolome de Novaliches. All rights reserved.
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